Exam Process:  Student Responsibilities

 The following highlights student responsibilities during the exam process. Should you have any questions, please contact your Consultant or the Accessible Learning Office.

1. Ensure exam booking deadlines are followed. These are posted on the bulletin board in the Accessible Learning Resource Room, on the ALC web site and in your ALC student day planner. Failure to meet these deadlines will result in loss of access to accommodations.

2. Check the final exam schedule generated by the Examinations Department; it is posted on the Laurier web site. If you have any exam conflicts communicate them to Angel before/when you hand in your booking form(s).

3. Ensure exam booking forms are completed accurately, with all requested information. Incomplete forms will not be processed.

4. If you are booking exams online, ensure you keep your confirmation email. This may be needed to verify your booking if there are any technical issues/ errors. If you cannot produce the confirmation email, we will not be able to process or address your request. If you do not receive a confirmation within 24 hours, call Angel at ext. 5786.

5. If you book an exam with the ALC and choose not to write with the Centre, ensure you cancel the exam booking giving at least 48 hours notice. Failure to do so will result in a $50.00 processing fine. Exams can be canceled by emailing Accessible Learning at lbALexams@wlu.ca

6. If you are using an approved memory aid (as recommended on a psych-ed or neuro-psych assessment), ensure it has been approved and signed by your professor and submitted to Deirdre or Angel 24 hours prior to the exam. Use of memory aids that have not been vetted through the office will not be permitted.

7. Ensure scantron cards are completed in their entirety (this means the back and front with your ID). Incomplete cards may be treated as zeros (as determined by the faculty).

8. If you are using a computer (as an approved accommodation) do the following:
• Save your work regularly and often.
• Print your exam, if available.
• Your exam end time includes time to print, so plan accordingly. Do not attempt to negotiate additional time with the proctors, as they are not permitted to approve this. Obtaining additional time must be reviewed and discussed with your Consultant (for consideration with future exams).
• Report any technical issues and their impact to the proctor immediately. Do not wait until the end of the exam or after the exam has been evaluated; these must be communicated immediately so we may address them as soon as possible.

9. The Accessible Learning Centre follows the same examination guidelines (through the Registrar’s Office) that are outlined in the student calendar.

10. To ensure exam integrity you must remain in the exam room until the designated time indicated on your exam envelope. You must stay 1/2 hour until after the class has been scheduled to write the exam (one hour for a final exam).

11. It is your responsibility to ensure you are familiar with any assistive software (e.g., Dragon, Kurzweil, Jaws or Zoomtext) ahead of time. Proctors will not train you during the exam. Dragon voice profiles must be trained and installed on the computer you will be using for the exam. For Dragon, you must make an appointment with Deirdre, and test the profile with the headset and computer that you will be using for dictation, at least one week prior to the exam. If you have any technical or training issues, please contact Deirdre.

12. Integrity violations will be reported to Examinations and the respective faculty.

13. You must show your OneCard for each and every exam. Failure to produce identification may result in your inability to write your exam.